We seek a highly organized and detail-oriented individual to join our team as an Administrative Assistant. Our company specializes in providing top-quality mechanical solutions to a diverse range of customers, and we need a capable individual to support our operations and help us continue to grow. You will have the opportunity to work with a talented and dedicated team and be an integral part of our company's growth and success. The ideal candidate will be a self-starter who thrives in a fast-paced environment and possesses excellent communication and organizational skills.

Responsibilities

• Assist with day-to-day administrative tasks, such as filing and data entry
• Answer incoming calls and transfer them to the appropriate staff member if necessary
• Monitor office email inbox and respond or distribute to proper staff members if necessary
• Prepare, sort, and distribute incoming and outgoing mail
• Enter employee reimbursements into the system and then file the required documents
• Manage the onboarding process for new customers and set them up in our system
• Enter company credit card transactions promptly and accurately
• Maintain and update company databases and records
• Other duties as assigned

Requirements

• High school diploma or equivalent
• Experience in an administrative role, construction, or customer service industry is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Excellent organizational and time management skills with the ability to multi-task
• Ability to maintain confidentiality and handle sensitive information with professionalism
• Strong problem-solving skills and ability to adapt to changing priorities
• Ability to work effectively both independently and as part of a team
• Attention to detail and accuracy in data entry and record-keeping
• Ability to prioritize tasks and meet deadlines
• Professional and friendly demeanor with the ability to interact with individuals at all levels of the organization.
• Other duties as assigned

We are an equal opportunity employer dedicated to a policy of nondiscrimination in employment on any basis, including race, creed, color, religion, gender, sexual orientation, national origin, veteran status, age, disability, and any other status protected by law.